- 11 - In the event a key is misplaced but retrieval will take longer than 30 minutes (i.e. the key was left at home), the student may make special arrangements with the Hall Staff for a key to be loaned for a specific period of time, not to exceed two weeks. Identification cards will be required to identify students borrowing keys. If ID cards are not available, the student must be identified through some other means. All keys remain the property of Northern State. It is against Northern policy to duplicate any residence hall key. Keys are not transferable (which means you cannot lend your keys to any other resident or guest no matter what the reason). Violators will be subject to disciplinary action. If you are locked out of your room without your keys, there is a $5 fine to be let back into your room. It is your responsibility to keep track of your keys at all times. Hall Closing - Vacation Periods Residence halls will close the evening of the last class/exam day before the scheduled break. The exact time will be posted in each hall. Room rates do not cover vacation periods. A daily charge will be assessed to those who require vacation housing during extended breaks on campus. When the residence halls are closed for a short break (Thanksgiving) residents are required to: Unplug all electrical appliances (except refrigerators) Close and lock windows Completely empty their trash Turn off all lights Lock your door Turn down your thermostat (if applicable) When the residence halls are closed for an extended break (Semester & Spring) residents are required to: Complete all of the same tasks above Clean and unplug refrigerators (leave door open with a towel for water collection) Compliance with this procedure assures the safety and security of the student's living area and is each person's responsibility. Hall staff will check each room to make sure the above has been done and rooms have been vacated. There will be specific policies posted for students staying over any break. Any violation of those posted policies could result in conduct sanctions or removal from break housing. Room Departure Students who withdraw from the University during the semester are required to vacate their residence hall room within 24 hours of their withdrawal. At the end of the semester, all students are required to vacate their rooms within 12 hours after their last final examination. Residents who have a final exam on Friday must check-out no later than 5:00 p.m. on Friday. Exceptions are made for graduating seniors and students who are participating in graduation exercises. Students who meet these criteria must complete the proper paperwork requesting a late-check-out in advance so that arrangements can be made for their check-out. Students who check-out improperly may be assessed a fine. Improper check-out applies to improper room changes, failure to return keys, sign paperwork for room departure, failure to check-out at vacation times or at the end of the semester, and for checking out late. Moving Out/Checking Out
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