- 33 - Room Changes Northern State attempts to provide as much personal flexibility as possible for students. In order for Northern State to maintain accurate records, specific dates have been set to accommodate these changes. It is required that you follow the necessary room change procedures as outlined elsewhere in this guide, and get official permission BEFORE you move. For further clarification see Room Changes & Consolidation in the Residential Living section of this Guide. Unauthorized room changes can result in disciplinary actions as well as students being reassigned housing. Room Entry and Search The rights of students to be secure in their personal living quarters, papers, and possessions against unreasonable entry, searches and seizures will be assured. Residence hall staff may not enter your room without your consent except for reasonable cause in the following cases: 1. For routine inspections of rooms for safety, health and general upkeep purposes or maintenance performed upon institutional initiative; including fire drills and regular posted semester break inspections. 2. When there is imminent danger to safety, health, or property of occupant(s) or to institutional property. 3. When there is a clear and present indication that a crime is being committed. 4. When there is a clear and present indication that Northern regulations are being violated. Maintenance requests by students shall be considered permission to enter. Residence hall students should also be aware that the residence hall staff may occasionally have to enter students' rooms on matters relating to the comfort or safety of fellow hall residents; for example, to turn off an alarm clock, close a window, etc. A hall staff member will do a security/safety check of each room prior to each hall closing for vacation periods. Violations which are observed during entry for another purpose will be followed up with disciplinary actions. Furthermore, following an entry, a search by institutional staff may be conducted pursuant to the permission of the persons present or an administrative search/seizure permit issued by the Director of Residence Life. The permit must include: 1. The room(s) to be searched. 2. The regulation(s) allegedly being violated. 3. The item(s) being sought (if applicable). 4. The names of those authorized to search. If, during the authorized search, violations of Northern State policies other than those for which the search is authorized are observed, appropriate disciplinary reports and action will be filed. Pursuant to: Board of Regents Policy Manual; Section 3, Student Affairs 3:17 Entry, Search and Seizure. https://www.sdbor.edu/policy/documents/3-17.pdf
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