FACULTY HANDBOOK NORTHERN STATE UNIVERSITY August 24, 2022
i Policy Office/Contact: Provost and Vice President for Academic Affairs. NORTHERN STATE UNIVERSITY Policies and Guidelines SUBJECT: NSU Faculty Handbook NUMBER: 2.1.1. Purpose The Northern State University (NSU) Faculty Handbook contains faculty-related and academic policies specific to NSU and in accordance with South Dakota Board of Regents (SDBOR) policy. Responsible Administrator The Provost and Vice President for Academic Affairs is responsible for the annual review of this policy and its procedures. Source History This Faculty Handbook is a revision of the 2021 Faculty Handbook. Approved by the Provost and Vice President for Academic Affairs, 08/24/2022.
ii NSU FACULTY RESOURCES ON THE MYNSU PORTAL All Academic Policies and Guidelines are available in the Policies section of the MyNSU portal under CAMPUS RESOURCES. Additional academic information and forms are available on the MyNSU portal at MyNSU>Faculty Resources. Faculty development resources are available at MyNSU>Faculty Resources>Faculty Development. UNIVERSITY MISSION STATEMENT A. PURPOSE To comply with provisions of South Dakota Board of Regents Policy 1:10 requiring Northern State University mission to include the legislatively determined purpose of the institution and the programs authorized by the Board to implement that purpose. B. DEFINITIONS 1. Statutory Mission: The institutional mission defined under South Dakota Codified Law (SDCL). C. POLICY 1. Statutory Mission The legislature established the statutory mission of NSU under SDCL 13-59-1 as: The primary purpose of Northern State University, at Aberdeen in Brown County…is the preparation of elementary and secondary teachers and a secondary purpose is to offer preprofessional, one-year and two-year terminal and junior college programs. Four-year degrees other than in education and graduate work may be authorized by the Board of Regents. 2. Board of Regents Implementation of Statutory Mission The NSU Mission, Vision and Values statements are available on the NSU website. The Board of Regents has approved a special emphasis on E-learning in the university curriculum and service. Northern State University is a member of the South Dakota System of Higher Education. Northern State University is approved to offer programs and courses online through the Internet. 3. Curriculum The following curriculum is approved for the university: 3.1 Undergraduate Major Level Curriculum
iii Business, Education, Entrepreneurship, Exercise Science, Fine and Performing Arts, General Studies, Humanities, Information Systems (in accordance with SDCL 13-59-2.2), Liberal Arts, Mathematics, Physical/Biological/Environmental Sciences, Social Sciences, and Sport Media and Administration. 3.2 Master’s Level Curriculum Accounting Analytics, Banking and Financial Services, Counseling (with Clinical Mental Health and School Counseling Specializations), Educational Studies: Individualized Interdisciplinary Studies, Educational Studies: Secondary Education, Teaching and Learning, Teaching and Learning: Expertise in a Discipline, Leadership and Administration, Music Education, Sport Performance and Leadership, Special Education (with Visual Impairment Specialization), and Instructional Design in E-Learning. 4. Authorized Degrees 4.1 Undergraduate Degrees Associate of Arts (A.A.), Associate of Science (A.S.), Bachelor of Arts (B.A.), Bachelor of Fine Arts (B.F.A.), Bachelor of General Studies (B.G.S.), Bachelor of Music Education (B.M.E.), Bachelor of Science (B.S.), and Bachelor of Science in Education (B.S.Ed.). Certificates in related fields. 4.2 Graduate Degrees Master of Arts (M.A.), Master of Music Education (M.M.E.), Master of Science (M.S.), and Master of Science in Education (M.S.Ed.). Certificates in related fields.
iv Table of Contents UNIVERSITY ORGANIZATION AND ADMINISTRATION ....................................................1 GOVERNING BOARD ....................................................................................................................1 South Dakota Board of Regents ................................................................................................................................1 UNIVERSITY ADMINISTRATION ................................................................................................1 President of the University ........................................................................................................................................1 Provost and Vice President for Academic Affairs.....................................................................................................1 Vice President for Finance and Administration ........................................................................................................2 Vice President of Technology/Chief Information Officer ........................................................................................2 Vice President for Enrollment, Communications and Marketing .............................................................................2 Dean of Students........................................................................................................................................................3 Director of Intercollegiate Athletics ..........................................................................................................................3 ACADEMIC ADMINISTRATION ..................................................................................................3 Associate Vice President for Academic Affairs ........................................................................................................3 College/School Dean .................................................................................................................................................4 Associate Dean ..........................................................................................................................................................5 Academic Department Chair .....................................................................................................................................5 Departments ...............................................................................................................................................................7 Director of Graduate Studies .....................................................................................................................................7 Faculty Graduate Program Coordinators ...................................................................................................................7 Executive Director of Student Success ......................................................................................................................8 Director of Online and Continuing Education ...........................................................................................................9 Director of Institutional Research..............................................................................................................................9 Director of Assessment ..............................................................................................................................................9 Registrar.....................................................................................................................................................................9 Director of the Library .............................................................................................................................................10 Director of International Programs ..........................................................................................................................10 Director of the Center for Excellence in Teaching and Learning............................................................................10 Director of Grants and Sponsored Projects .............................................................................................................10 Director of the Honors Program ..............................................................................................................................11 Principal of the Center for Statewide E-learning ....................................................................................................11 Coordinator of First-Year Seminar ..........................................................................................................................11 Coordinator of Student Research ............................................................................................................................12 Faculty Ombudsperson ............................................................................................................................................12 UNIVERSITY COUNCILS ............................................................................................................12 Executive Leadership Team (Senior Cabinet) .........................................................................................................12 Extended Leadership Team .....................................................................................................................................12 Deans Council .........................................................................................................................................................12 Academic Leadership Team ....................................................................................................................................13 Faculty Senate..........................................................................................................................................................13 Graduate Council .....................................................................................................................................................13 Enrollment Management Council ............................................................................................................................14 Opportunity for All Council ....................................................................................................................................14 Institutional Review Board ........................................................................................................................................9 Teacher Education Council .......................................................................................................................................9 UNIVERSITY COMMITTEES ......................................................................................................10 Standing and Ad Hoc Committees and Taskforces .................................................................................................10 Student Success Committee ....................................................................................................................................10 Campus Culture and Climate Committee ................................................................................................................11 Instructional Technology Advisory Committee ......................................................................................................11 American Indian Advisory Committee....................................................................................................................12
v Assessment Committee............................................................................................................................................13 Student Research Review Committee......................................................................................................................13 Promotion and Tenure Committee ..........................................................................................................................14 Faculty-Led Study Abroad Committee ...................................................................................................................15 Academic Grievance Committee .............................................................................................................................15 FACULTY SENATE COMMITTEES ...........................................................................................16 Academic Affairs Committee ..................................................................................................................................16 Faculty Peer Review Committee .............................................................................................................................16 Shared Governance Committee ...............................................................................................................................17 Faculty Development Committee ............................................................................................................................17 Athletic Committee..................................................................................................................................................18 Library Committee ..................................................................................................................................................18 Center for Excellence in Teaching and Learning (CETL) Advisory Committee ....................................................18 Campus Preservation Committee ............................................................................................................................19 Honorary Degree Committee...................................................................................................................................19 INSTRUCTIONAL PROGRAM AND ACADEMIC POLICIES ...............................................22 ASSESSMENT OF GENERAL EDUCATION AND ACADEMIC PROGRAMS ..........................22 General Education ...................................................................................................................................................22 Academic Programs .................................................................................................................................................22 ACADEMIC PROGRAM REVIEW ..............................................................................................22 Annual Program Health Analytics/Evaluation ........................................................................................................22 Year-Three Mid-Cycle Analytics/Evaluation ..........................................................................................................23 Year-Six Comprehensive Program Review .............................................................................................................23 Externally-accredited Programs ..............................................................................................................................23 Student Learning Outcomes and Assessment Cycle ...............................................................................................23 UNIVERSITY CATALOG AND ACADEMIC POLICIES ............................................................24 Academic Forms ......................................................................................................................................................24 Verifying Class Enrollment .....................................................................................................................................25 Last Day of Attendance ...........................................................................................................................................25 Academic Probation and Suspension Policy ...........................................................................................................25 Examinations ...........................................................................................................................................................25 Procedure for Submitting Grades ............................................................................................................................27 Student Academic Misconduct ................................................................................................................................27 Student Academic Grievance Procedure .................................................................................................................27 SEMESTER CLASS SCHEDULE .................................................................................................29 STUDENT ATTENDANCE/CLASS ABSENCE POLICIES ..........................................................29 Progress Reports ......................................................................................................................................................30 Early Alert ...............................................................................................................................................................30 ONLINE AND CONTINUING EDUCATION ...............................................................................31 CONFERENCES, CLINICS, WORKSHOPS, SEMINARS, AND SPECIAL EVENTS .................31 SCHEDULING OF CLASSROOMS AND OFFICES ....................................................................31 OFFICE HOURS ...........................................................................................................................31 FACULTY WORKLOAD ..............................................................................................................32 MEETING CLASSES ....................................................................................................................32 FACULTY GRIEVANCE PROCEDURES ....................................................................................32 CANCELLATION OF CLASSES DUE TO SEVERE WEATHER................................................32
vi PROCEDURE TO FOLLOW IN THE EVENT OF A BOMB THREAT .......................................32 EVACUATING A BUILDING DUE TO SOUNDING OF FIRE ALARM .....................................32 SCHEDULING NON-STAFF SPEAKERS FOR CLASS LECTURES ..........................................33 COURSE SYLLABI .......................................................................................................................33 Format content for Course Syllabi as recommended by BOR AAC Guidelines. ....................................................33 CURRICULUM REVISION ..........................................................................................................33 TEXTBOOKS ................................................................................................................................34 COMMENCEMENTS ....................................................................................................................34 FACULTY AWARDS ....................................................................................................................34 Faculty Awards by Nomination ...............................................................................................................................34 Faculty Awards by Application ...............................................................................................................................36 ACADEMIC ADVISING ...............................................................................................................37 STUDENT PRIVACY RIGHTS .....................................................................................................37 PERSONNEL POLICIES AND REGULATIONS....................................................................40 FACULTY APPOINTMENT .........................................................................................................40 Required Employment Forms ..................................................................................................................................40 Affirmative Action Statement .................................................................................................................................40 Academic Rank .......................................................................................................................................................41 Adjunct/Part-time Faculty .......................................................................................................................................41 Prior Service Credit for Tenure and Promotion.......................................................................................................41 Promotion and Tenure .............................................................................................................................................41 Promotion and Tenure Presentation Guidelines .........................................................................................................41 Sabbatical Leave Policy ..........................................................................................................................................43 Faculty Member Improvement and Career Redirection Leave Policy ....................................................................43 Private Practice, Consultation, and Additional Teaching Outside of the University ..............................................44 Emeritus Faculty Status Policy................................................................................................................................44 ACADEMIC FREEDOM ...............................................................................................................46 TEAM TEACHING GUIDELINES ...............................................................................................46 NEW FACULTY MENTORING PROGRAM ...............................................................................46 FACULTY EVALUATION ............................................................................................................47 TERMINATION POLICY .............................................................................................................47 ACCEPTANCE OF HONORARIA ................................................................................................47 FACULTY AUTHORED TEXTBOOKS .......................................................................................47 INFORMATION TECHNOLOGY ACCEPTABLE USE POLICY ...............................................47 HUMAN SUBJECT RESEARCH AND INSTITUTIONAL REVIEW BOARD POLICIES ..........47 FACULTY ABSENCES .................................................................................................................48 STAFF ABSENCES .......................................................................................................................48 FACULTY DEVELOPMENT ........................................................................................................48 RETIREMENT ..............................................................................................................................48 GRANTS FROM FEDERAL AND PRIVATE SOURCES .............................................................48
vii FACULTY TRAVEL .....................................................................................................................48 The Travel Request Process ....................................................................................................................................49 International Travel (except faculty-led travel) Effective July 1, 2016 ..................................................................51 Faculty-Led Study Abroad ......................................................................................................................................52 Faculty Travel Applications to the Faculty Development Travel Funds ................................................................52 Taxes on Travel .......................................................................................................................................................52 KEYS .............................................................................................................................................52 FACULTY VEHICLE PARKING .................................................................................................52 LACTATION/BREASTFEEDING IN THE WORKPLACE ..........................................................53 LEGISLATIVE RELATIONS .......................................................................................................53 EMPLOYEE HANDBOOK............................................................................................................53 CONSTITUTION OF NORTHERN STATE UNIVERSITY FACULTY SENATE ....................54
Faculty Handbook – August 2022 1 UNIVERSITY ORGANIZATION AND ADMINISTRATION GOVERNING BOARD South Dakota Board of Regents The South Dakota Board of Regents, the governing body of Northern State University, is composed of nine members. The members of the board are appointed by the Governor of the state and confirmed by the Senate. The board exercises broad jurisdiction over all state supported educational institutions and delegates many responsibilities to presidents and faculties, but must give specific approval for appointments, the conferring of degrees, certain purchases, and sale of state property. The Board of Regents meets regularly. At least fourteen days prior to a meeting of the board, the President of the university will file a memorandum with the Executive Director and the President of the Board of any matters that will be brought up at that meeting. To comply with this deadline all routine matters calling for board action must be submitted to the President's Office at least nineteen days prior to the meeting. UNIVERSITY ADMINISTRATION President of the University The Board of Regents appoints and designates the President of the university as the chief executive and academic officer of the university and as the presiding officer of the faculty. Operating within state statutes and carrying out policies of the board and state government, the President is responsible for the administration of the university in all respects. Six senior administrative officers assist the President: the Provost and Vice President for Academic Affairs; Vice President for Finance and Administration; Vice President for Technology/Chief Information Officer; Vice President for Enrollment, Communications and Marketing; Dean of Students; and Director of Intercollegiate Athletics. These administrators exercise presidential delegated responsibility for their respective administrative units and, as members of the Executive Leadership Team, meet regularly with the President to provide advice and share information concerning university affairs. In the absence of the President, the senior officers are in charge, the Provost and Vice President for Academic Affairs presiding. In the absence of the Provost, the presiding administrator is determined in sequential order: the Vice President for Finance and Administration; Vice President for Technology/Chief Information Officer; Vice President for Enrollment, Communications and Marketing; Dean of Students; Director of Intercollegiate Athletics; and finally, the Associate Vice President for Academic Affairs. (Approved by Senior Cabinet February 2, 2021). Provost and Vice President for Academic Affairs The Provost and Vice President for Academic Affairs is directly responsible to the President for all matters pertaining to academics at the university and serves on the Executive Leadership Team. The Provost makes recommendations concerning the faculty (including hiring, retention, tenure,
2 Faculty Handbook – August 2022 and promotion) and the curriculum, and is responsible for leadership of the academic Schools/Colleges, the Registrar, the library, Online and Continuing Education, the Student Success Center, International Programs, the Honors Program, the Center for Statewide E-Learning, and the Office of Institutional Research and Assessment. The Provost directs the recruitment, employment, and evaluation of faculty members; assesses the curricular offerings of the colleges and schools; coordinates faculty research; improves techniques of teaching; and stimulates professional growth. The Provost coordinates response to the SD Board of Regents (BOR) and Legislature on academic matters. Other duties include the preparation of the Undergraduate and Graduate Catalog; the Fall, Spring and Summer Schedules; the assignment of academic office and classroom space; the approval of class schedules and examination schedules; the analysis of data on faculty and class loads and academic matters; the direction of summer school; the coordination of commencements; and the general supervision of other academic matters. The Provost supervises the Associate Vice President for Academic Affairs, Dean of the College of Arts and Sciences, Dean of the School of Fine Arts, Dean of the Millicent Atkins School of Education, Dean of the School of Business, Registrar, Director of Institutional Research, Executive Director of Student Success, Director of International Programs, Director of Grants and Sponsored Projects, Director of the First-Year Seminar, and Coordinator of Student Research. The Provost is the chair of Deans Council and the Academic Leadership Team. Vice President for Finance and Administration The Vice President for Finance and Administration is directly responsible to the President for all matters pertaining financial management of the university and serves on the Executive Leadership Team. The Vice President manages all university finances, budgeting and accounting, personnel services, purchasing, contracts, the NSU Wolf Shoppe, facilities management, inventory, and the NSU Print Shop. The Controller, Assistant Controller, Director of the Wolf Shoppe, Director of Human Resources/Associate Vice President for Finance and Administration, Director of Facilities Management, and Director of the Print Shop report to the Vice President for Finance and Administration. Vice President of Technology/Chief Information Officer The Vice President of Technology/Chief Information Officer is directly responsible to the President for all matters pertaining to technology at the university and serves on the Executive Leadership Team. The Vice President manages all information and instructional technology issues on campus, technology security, oversees Technology Services personnel, and represents the university on the system-wide Technology Affairs Council. The Vice President also oversees the technology operations of the Center for Statewide E-learning. The divisions of enterprise systems, web development, instructional technology services, media services, networking and security, and technical support services all report to the Vice President for Technology/Chief Information Officer. The Vice President of Technology/Chief Information Officer also serves as the campus Export Controls Officer. Vice President for Enrollment, Communications and Marketing The Vice President for Enrollment, Communications and Marketing is directly responsible to the President for all matters pertaining to enrollment, communications and marketing at the university and serves on the Executive Leadership Team. The Vice President proactively leads the Enrollment,
Faculty Handbook – August 2022 3 Communications and Marketing division charged with goals that support the university's mission, vision and strategic direction. The position provides strategic leadership in the areas of enrollment, communication, marketing, crisis management and outreach. In addition, the Vice President serves as the university’s key spokesperson. The following areas report directly to the Vice President of Enrollment, Communications and Marketing: Admissions, Financial Aid, and Communications and Marketing. Dean of Students The Dean of Students is directly responsible to the President for all matters pertaining to Student Affairs at the university and serves on the Executive Leadership Team. The vision of Student Affairs is to promote student success through engagement, holistic wellness, and providing excellent student-centered services. Student Affairs is comprised of the Avera Student Center, Avera Student Health, Campus Safety, Counseling Center, Dean of Students Office, Homecoming, Multicultural Student Affairs, New Student Programs (HOWL & Wolf Pack Welcome), Office of Student Rights and Responsibilities, Prevention Services, Residence Life and Dining Services, Student Government Association, Student Involvement and Leadership, Student Organizations, Summer Camps and Conferences, and Title IX. Director of Intercollegiate Athletics The Director of Athletics is directly responsible to the President for all matters pertaining to athletics at the university and serves on the Executive Leadership Team. The Director of Athletics leads the NCAA Division II intercollegiate athletics program and university intramurals and wellness. The Director of Athletics is responsible for budget management, NCAA and NSIC compliance, personnel, student-athlete experience, and creating and developing resources through fundraising. ACADEMIC ADMINISTRATION Associate Vice President for Academic Affairs The Associate Vice President for Academic Affairs (AVPAA) assists the Provost in supervision of all aspects of the university’s academic programs. The AVPAA oversees compliance for institutional accreditation processes and serves as the university Accreditation Liaison Officer with the Higher Learning Commission. The AVPAA assists the Provost in the supervision of university curriculum planning and processes and with the SDBOR Academic Affairs Council, and chairs the university Academic Affairs Committee. The AVPAA serves as the Director of Graduate Studies, works closely with the academic deans on graduate program development, and chairs the Graduate Council. The AVPAA supervises the Director of Online and Continuing Education, Director of the Library, Director (Principal) of the Center for Statewide E-Learning, Director of the Center for Excellence in Teaching and Learning, Director of the Honors Program, and Graduate Studies office staff. The AVPAA reports to the Provost and Vice President for Academic Affairs.
4 Faculty Handbook – August 2022 College/School Dean The university is comprised of four Schools/Colleges: the College of Arts and Sciences, the School of Fine Arts, and the School of Business and the Millicent Atkins School of Education. The College of Professional Studies includes the School of Business and the Millicent Atkins School of Education. Deans provide academic leadership and direction to their schools, coordinate the academic programs, and serve the faculty, the Provost and Vice President for Academic Affairs, and the President. Deans are appointed by the President on the recommendation of the Provost and Vice President for Academic Affairs and the appropriate faculty. The college/school Dean is responsible to the Provost and Vice President for Academic Affairs for all matters pertaining to the college or school. Deans are evaluated annually by the Provost and Vice President for Academic Affairs. Job duties for the Dean position • Lead strategic planning and leadership development for the School/College • Management of associate dean(s), if applicable, and department chairs • Management of administrative staff and professional advisor(s) • Ultimately responsible for all faculty within the School/College • Responsible for budget planning, implementation, and management • Responsible for faculty hiring processes • Responsible for faculty evaluation processes • Responsible for curriculum development in the School/College, in collaboration with the associate dean(s) and department chairs • Make recommendations on all personnel matters (such as promotion, retention, tenure, sabbatical leaves, and annual performance evaluations) and investigate all grievances • Coordinate with department chairs all class schedules and teaching assignments • Coordinate academic assessment efforts within the School/College • Direct student recruitment, retention, and placement efforts in the School/College • Serve on the Deans Council • Serve on the Academic Leadership Team, comprised of directors within Academic Affairs • Serve on the Faculty Promotion and Tenure Committee • Coordinate Higher Learning Commission accreditation processes and compliance within the School/College • Coordinate specialized program accreditation with external accrediting bodies • Lead processes for strengthening unique identity and increasing visibility of School/College, and elicit passion for the mission and also implement strategies to fulfill this mission • Work with the Registrar's and Finance Office for petitions, appeals, and transfers • Work with the Admissions and Marketing staff to advertise and market programs in the School/College • Engage with Foundation staff in promoting university, community, and alumni relations; lead development/fundraising efforts for the School/College
Faculty Handbook – August 2022 5 Competencies for the Dean position • Passion for the mission of the School, College, and University • Effective leadership ability and demonstrated capacity to work well with people • Strong communication skills • Knowledge of best practices in assessment (disciplinary and HLC-based) Associate Dean Where applicable, the Associate Dean assists the Dean in administration of the School/College. Specific duties vary between units, but responsibilities delegated to Associate Deans are as follows. The Associate Dean reports to the Dean. Job duties for the Associate Dean position • Coordinate curriculum development within the School/College • Coordinate assessment efforts within the School/College • Primary responsibility for specialized program accreditation, e.g., CAEP, ACBSP • Assist the Dean in strategic planning and leadership development for the School/College • Other duties as assigned by the Dean • Work with the Dean to strengthen the unique identity of the School within the College, if applicable Competencies for the Associate Dean position • Passion for the mission of the School, College, and University • Effective leadership ability and demonstrated capacity to work well with people • Strong communication skills • Knowledge of disciplinary accreditation standards • Knowledge of best practices in assessment (disciplinary and HLC-based) • Associate Dean position is in addition to a faculty position within the School/College, and possibly a department chair position • Hold a minimum rank of associate professor with tenure Compensation/Release time for Associate Deans Associate Deans receive an $8,000 overload contract per year plus ¼ release time. Academic Department Chair In addition to performing the duties assigned to full-time faculty members at Northern State University, an Academic Department Chair is required to carry out the leadership duties expected from an administrator of an academic unit. The Academic Department Chair is responsible for the daily operation of the department and department programs, with appropriate input and approval from the Dean. The Academic Department Chair will promote excellence in department programs within the university. The chair is appointed by and reports to the Dean of the College or School. The length of term for the chair shall be three years. Chairs may be reappointed for additional terms. The Department Chair reports to the Dean.
6 Faculty Handbook – August 2022 Job duties for the Department Chair position • Be present and available on campus for the 10-month period from August 1 to May 31 (excluding Thanksgiving break, Christmas/New Year’s break, and Spring break) to address faculty and administrative responsibilities • Be available to fulfill limited administrative responsibilities during the summer months, June 1 to July 31. Chairs are not expected to be on campus on a regular basis but are expected to maintain periodic availability via email and telephone • Exercise oversight of all academic programs in the department • Prepare all department class schedules • Mentor and supervise all department faculty and staff members according to NSU Standards Document requirements and other applicable documents and policies • Encourage faculty and staff professional development and publication • Review and summarize all department Student Opinion of Instruction (SOI) results • Complete faculty classroom observations and annual evaluations • Review and submit initial recommendations on all faculty APEs and PDPs • Submit initial reviews and recommendations on all faculty applications for promotion, tenure, and sabbatical • Schedule and preside over regular department meetings • Assist the Dean in annual budget requests, planning, and allocation • Approve all department travel requests • Prepare annual assessment reports • Prepare Program Review on seven-year cycle • Promote and carry out department, school/college, and/or institution initiatives • Initiate and/or review all department and institutional AAC curricular proposals • Conduct the day-to-day operations of the department (i.e., dealing with student complaints, faculty issues, online course proposals, appointment of department committees, program reviews, searches, etc.) • Review of course equivalency requests from the Registrar’s Office • Facilitate implementation of revisions to NSU’s catalog and website • Promote and maintain civility and respect among faculty, faculty/students, and faculty/university offices • Carry out other responsibilities as assigned by the Dean Competencies for the Department Chair position • Administrative experience or evidence of leadership qualities • Excellent communication and interpersonal skills • Hold a terminal degree in a discipline within the respective department • Hold a minimum rank of Assistant Professor, with rank of Associate Professor with tenure preferred Compensation/Release time for Department Chairs Department Chairs receive an $8,000 overload contract per year plus ¼ release time.
Faculty Handbook – August 2022 7 Departments The following departments compose the College/Schools. The College of Arts and Sciences Languages, Literature, and Communication Studies Science and Mathematics History and Social Sciences The School of Fine Arts Art and Theatre Music The College of Professional Studies The School of Business Economics, Finance, Banking, Accounting, and Business Law Marketing, Management, and Management Information Systems (MIS) The Millicent Atkins School of Education Teacher Education Sport Sciences Psychology and Counselor Education Director of Graduate Studies The Associate Vice President for Academic Affairs serves as the Director of Graduate Studies. The Director of Graduate Studies monitors admission, candidacy, and completion of graduate program requirements for all graduate programs. The Director also provides leadership and advocacy for the graduate programs at NSU with the community, graduate faculty, graduate students, and administration. The Director of Graduate Studies chairs the Graduate Council, supervises Graduate Office staff, and appoints faculty graduate coordinators. Faculty Graduate Program Coordinators The Director of Graduate Studies, working with deans and the provost, appoints Faculty Graduate Coordinators for graduate programs, except those programs where faculty have a primary responsibility for graduate teaching and program supervision, in which case coordinating the graduate program is part of the faculty member’s workload. The Faculty Graduate Coordinator is responsible for working with Graduate Studies to administer a specific graduate program or set of graduate programs at Northern State University. The Faculty Graduate Coordinator is both the students’ and Graduate Studies’ main contact for any and all routine issues in the programs. This includes recruitment, working with the Graduate Studies Coordinator to assign graduate advisors, orienting new graduate students, quickly and thoroughly answering communications with students and Graduate Studies, and monitoring student progress toward program completion. The Faculty Graduate Coordinator is responsible for supporting newly admitted graduate students and facilitating the introduction to their respective graduate advisors. The Faculty Graduate Coordinator will mentor graduate student through to graduation. Faculty Graduate Coordinators receive a stipend that varies depending on the size of the graduate program enrollments.
8 Faculty Handbook – August 2022 The Faculty Graduate Coordinator will: • recruit new graduate students • attend regional and local recruitment events • assist with marketing campaigns in collaboration with NSU Marketing Director • establish and maintain a deliberate and scheduled series of communications with admitted, current, and lapsed graduate students • mentor graduate students through to graduation • meet regularly with the Graduate Studies Coordinator and work together to communicate with graduate students • work with the Graduate Studies Coordinator and the Director of Graduate Studies to communicate and resolve any substantive concerns about graduate students • work with the Director of Graduate Studies to communicate any substantive concerns expressed by students or administrators over graduate curriculum, courses, or faculty • review curriculum in coordination with department chair and faculty • develop and update graduate students’ plans of study • work with the Graduate Studies Coordinator to provide an initial orientation session, assign graduate advisors, assign committee members, and coordinate internships • assist the Assessment Coordinator in the School of Education with assessment data collection • establish recruitment opportunities through majors and programs at NSU • maintain detailed notes about prospective students and communicate names and contact information of prospective graduate students in a timely manner (less than 24 hours when possible) to the Graduate Studies Coordinator, who in turn will ensure the prospective students are entered into the university’s communications system (Slate) • MSEd in Sport Performance and Leadership: update and maintain the program handbook, in coordination with the Graduate Studies Coordinator • MSEd in Sport Performance and Leadership: coordinate and submit the annual assessment report for the program during Assessment Day each fall, following the process outlined by the Dean of the Millicent Atkins School of Education Executive Director of Student Success The Executive Director of Student Success (EDSS) oversees the mission, vision, leadership, implementation, and assessment of the Student Success Center (SSC). The EDSS is NSU’s primary steward of student academic and career success as measured by enhanced retention, persistence, graduation, and employment rates. The EDSS leads continuous assessment of student success at the institutional level, utilizing institutional data and consultation with the Provost, Director of Institutional Research and Director of Assessment, and other relevant individuals. The EDSS manages all personnel and fiscal affairs of the SSC, closely communicating with Deans, Department Chairs, Registrar, Financial Aid, Academic Advisors, Student Affairs, Admissions, and other faculty and staff. The EDSS serves as the Academic Affairs liaison with all professional advisors. The EDSS ensures that academic advising, learning support services, career readiness initiatives, and resources for at-risk and first-generation students reflect and embody current innovative, high-impact practices. Working in close cooperation with SSC Directors, the EDSS is responsible for the hiring, training and professional development of all SCC staff. The EDSS is
Faculty Handbook – August 2022 9 responsible for evaluation of the Directors within the SSC, and closely monitors and assesses SSC resources and services, with a mind towards efficiency and innovation. The EDSS provides financial oversight of the two TRIO federally-funded programs, Student Support Services and Upward Bound. The EDSS leads the Student Success Data and Systems Group and attends the Academic Leadership Team and Behavioral Intervention Group meetings. The following positions report to the EDSS: Director of the Tutoring Center, Director of Career Services, Director of the American Indian Circle Program, Coordinator of Academic Advising, Director of TRIO Student Support Services, and Director of TRIO Upward Bound. The EDSS reports to the Provost and Vice President for Academic Affairs. Director of Online and Continuing Education The Director of Online and Continuing Education (OCE) oversees logistics for all online courses and programs, workshops, and off-campus sites. The Director of OCE is the NSU representative for the BOR Extended University Consortium. The Director of OCE is responsible for compliance with state and federal regulations regarding State Authorization and Professional Licensure Certification. The Director of OCE manages third party and externally funded course offerings. The Director of OCE manages all Non-Degree Seeking applications/registrations. The Director of OCE reports to the Associate Vice President for Academic Affairs. Director of Institutional Research The Director of Institutional Research fulfills the mission of Northern State University's Office of Institutional Research and Assessment, which is to meet the information needs of the decision and policy makers of the university as they fulfill the mission of NSU by meeting the educational and social needs of the students. The Director of Institutional Research supports NSU administration, departments, schools, and colleges by providing data and regular reports. The Director of Institutional Research supervises the Director of Assessment and provides guidance and support for university assessment processes. The Director of Institutional Research reports to the Provost and Vice President for Academic Affairs. Director of Assessment The Director of Assessment coordinates academic and co-curricular assessment on campus. Duties include coordinating assessment efforts and providing resources and training for faculty and staff who are completing assessment projects; facilitating the assessment of two General Education goals each academic year; facilitating the assessment of academic programs each year; facilitating the assessment of co-curricular programs each year; directing the efforts of the Assessment Committee; and working with academic departments and the Registrar’s Office to conduct required exit exams. The Director of Assessment is a part-time faculty administrative position. The Director is appointed by the Provost for a three-year renewable term. Tenured and tenure-track faculty are eligible to serve. The Director of Assessment reports to the Director of Institutional Research. Registrar The Registrar maintains a record of student academic information and progress toward degrees. The Office of the Registrar also applies and enforces the admissions, retention, and graduation standards recommended by the faculty, chairs, deans, and the Provost and Vice President for
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