Faculty Handbook – August 2022 39 shared, requests for any information beyond directory information shall be referred to the Registrar’s Office, Financial Aid or Finance Office. These offices have access to the release forms and will request confirmation of identity: 1. Photo id 2. Knowledge of student ID number or SS#, student date of birth, and several fields of info in datatel (high school and year of graduation, course taken prior term and instructor name) 3. For third party, confirmation that they are listed on CRI or on a release form in Image Now. Information can be returned to the listed phone, email or mailing address. Faculty, advisors and staff may visit with parents about general policies, but are not to engage in any specific detail about a student with any third party. Faculty, advisors and staff should politely suggest the parent encourage their student to communicate directly with faculty and advisors about any issues. Parents may also be referred to the Registrar’s Office for a check to see if a release is on file and for an explanation of what information may be shared. Faculty and advisors shall not share personal records on student progress with third parties, even if the student has signed the release. FERPA permits non-consensual disclosure of education records under certain conditions: • To university officials (including third parties under contract) with legitimate educational interests • To comply with a judicial order or lawfully issued subpoena • To appropriate parties (including parents of the student) whom NSU determines needs to know to protect the health or safety of the student or other individuals in a health or safety emergency situation. There must be an articulable and significant threat and records must be kept including the threat and the parties to whom information is disclosed therefore, the Dean of Students or designee shall be notified to make the decision. • To parents in cases of drug or alcohol violation when the student is under the age of 21 • To the provider or creator of a record to verify the validity of the record (e.g.in cases of suspected fraud) • To organizations conducting research studies on behalf of the university, provided there is a written agreement between the university and the research organization. • To officials at an institution in which the student seeks or intends to enroll or is currently enrolled. Since decisions need to be made about whether certain conditions are met or the release is justified and records must be kept of the disclosure, it is best for any such release to be coordinated by the office who maintains the records. School officials with a legitimate educational interest may access student education records within the scope of performing their job duties (legitimate educational interests). School officials are NSU employees with general or specific responsibility for promoting the educational objectives of the university and include instructors, academic advisors, admissions counselors, deans, chairpersons, directors, administrative officials, university Police, health staff, staff in Alumni relations, administrative and faculty sponsors of officially recognized clubs and organizations, official university committee members and staff personnel employed to assist university officials in discharging professional responsibilities. It is important to understand several points related to “Legitimate educational interest.” • Curiosity is not a legitimate educational interest.
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