Faculty Handbook – August 2022 49 The Travel Request Process 1) Request permission to travel: a) A Travel Request Form must be completed prior to travel i) The Travel Request Form must be signed by the person requesting to travel as well as approved and signed by the requesting party’s Department Head or Supervisor. (1) Signature(s) must be originals, not stamped or printed/typed. (2) When traveling to a conference, the departure and return dates must be listed in addition to the actual dates of the conference b) If the requesting party is traveling out of state, permission must be received from the Provost/Vice President for Academic Affairs prior to completing the Travel Request Form. (If traveling abroad, see International Travel below before requesting permission to leave the state.) i) The requesting party shall e-mail the Provost/Vice President for Academic Affairs requesting permission to travel out-of-state, copying to the Department Chair and Dean. ii) If approved, the Provost/Vice President for Academic Affairs will forward an Out-ofState Permission Memo to the Program Assistant in the office of the Vice President for Finance and Administration and the Purchasing/Property Management Officer. c) The Travel Request Form (and Out-of-State Permission Memo, if applicable) must be filed with the Program Assistant at least five days prior to travel in Krikac Administration Building 205. 2) Requesting a travel advance: a) A Travel Advance is optional and must be filed with the Program Assistant in Krikac Administration Building 205 at least ten working days prior to travel. b) If the requesting party files a Travel Advance and it is approved by the Finance Office, the traveler may pick-up their advance check in the Finance Office prior to leaving town.
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