Faculty Handbook – August 2022 51 a. If a travel advance was not issued: Finance Office staff will process the travel reimbursement after receiving all necessary documentation from the Program Assistant. The funds will be paid via direct deposit to the employee's bank account. b. If a travel advance was issued: i. Advance > Actual Expenses: Program Assistant will send traveler an email indicating how much is owed to the NSU Finance Office. Advance < Actual Expenses: Finance Office staff will process the reimbursement after receiving all necessary documentation from the Program Assistant. The excess funds will be paid via direct deposit to the employee's bank account. Meal and Lodging Allowances: In-state leave before/return after amounts: • Breakfast 5:31 AM / 7:59 AM --- $6.00 • Lunch 11:31 AM / 12:59 PM --- $14.00 • Dinner 5:31 PM / 7:59 PM --- $20.00 In-state lodging rates are $75.00 plus tax. Out-of-state leave before/return after amounts: • Breakfast 5:31 AM / 7:59 AM --- $10.00 • Lunch 11:31 AM / 12:59 PM --- $18.00 • Dinner 5:31 PM / 7:59 PM --- $28.00 Out-of-state lodging rates are $175.00 plus tax. Not to exceed actual cost, but additional $100.00 with letter of authorization from the office of the Vice President of Finance and Administration. Out-of-country leave before/return after amounts: • Breakfast 5:31 AM / 7:59 AM --- $10.00 • Lunch 11:31 AM / 12:59 PM --- $21.00 • Dinner 5:31 PM / 7:59 PM --- $29.00 Out-of-country lodging rate are $175.00 plus tax. Not to exceed actual cost, but additional $100.00 with letter of authorization from the office of the Vice President for Finance and Administration. Mileage Rates: High Mileage: $0.42/mile Applies if you request a state vehicle and one is not available – a document from the Physical Plant stating that a vehicle was not available must be attached to your payment detail. Low Mileage: $0.23/mile Applies if you choose to use your personal vehicle in place of a state vehicle even though a state vehicle is available. International Travel (except faculty-led travel) Effective July 1, 2016 In accordance with BOR Policy 4:48, NSU has established a screening process for all international travel. To begin the process, the primary traveler must complete the International Travel Screening form, print and sign the form, obtain the dean and the chair (faculty traveler) or supervisor (nonfaculty traveler) signature(s), and send the paper form, with original signatures to the Institutional Export Controls Officer. After the screening is conducted and any needed licenses are received, a scanned copy of the form, with screening results noted, will be scanned and emailed to the primary
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