58 Faculty Handbook – August 2022 1c. Secretary, who shall record the minutes of the Senate meetings and prepare the unapproved copies for distribution to all the faculty within ten days following the meeting to which the minutes pertain. 1d. Parliamentarian, who shall advise the presiding officer on matters regarding questions of parliamentary procedure when consulted. Section 2. The term of office for all Senate officers shall be one year and shall terminate on May 31. Section 3. Election of Senate officers shall be held at the regularly scheduled May meeting of the incumbent Senate, at which time new Senate members shall be in attendance and shall participate in place of the outgoing senators in the election of officers for the ensuing year. Office vacancies shall be filled by Senate election as they develop during the year. 3a. All officers of the Senate shall be senators. There shall be at least two nominees for each office. Election shall be by plurality and by secret ballot. 3b. For regular and special meetings a quorum of the Senate shall be two-thirds of its membership. Article VI Senate Meetings Section 1. Senate meetings shall be regular or special. 1a. The Senate shall hold regular meetings at least once each month, September through May. 1b. Special meetings of the Senate may be held on any date. 1. Special meetings may be called by the President of the university, the vice President and the academic dean, upon written request of any academic division by majority vote within the division, by petition of twenty members of the faculty, or by petition of four senators. 2. Written notice of special meetings shall be given by the President of the Senate to all faculty. 1c. Senate meetings, except for executive sessions, shall be open to all visitors. 1. Visitors to the Senate Meetings shall not be entitled to vote or make motions.
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