SCHEDULING OF UNIVERSITY EVENTS The following steps should be followed when an individual or group wishes to schedule an event or meeting using university facilities. 1.Reservations and rentals for all Northern State University facilities (excluding residence hall or dining services facilities) must be made through the online event scheduler. 2.Space is not considered reserved until it has been approved by the facility coordinator. 3. Once a space is approved through 25 Live, please contact the Building Manager to ensure that they are aware of the event and will be able to make any special arrangements. 4. The faculty advisor shall be present when a student group is using a university facility. 5. The Facilities Management Office is responsible for temporary parking permits and special parking arrangements. UNIVERSITY AFFILIATED USE Regularly contracted staff members, faculty or administrative groups, full-time students, student groups, or university affiliated groups may use university facilities on campus without charge for events that are a part of the university program or are sponsored by the university when these are scheduled according to university procedures. Outside organizations that co-sponsor an on-campus event may do so without charge for facility use providing: 1. The event is scheduled according to established procedures. 2. The event is of benefit to the campus organization or students in general. 3. Students may attend the event free of charge or at a reduced rate. 4. The event is not in conflict with current programs on campus. Where extra service (hauling, custodial, etc.) is required, the organization or person sponsoring the event will be required to pay for such service at a rate to be determined by the Director for Facilities Management. CANCELLATION OF CLASSES DUE TO SEVERE WEATHER The President determines when the campus will close in a severe weather situation. Local media, including KGIM, KSDN, KKAA, KDSD-TV, KDLO-TV, KELO-TV and KSFY-TV will be asked to inform students, faculty, and staff of class cancellations in the event of severe weather. The Campus Alert system will also be used to convey class cancellations. Announcements will also be added to Northern social media accounts and on the website. NORTHERN STATE UNIVERSITY ANIMAL POLICIES Service Animals Service animals are animals trained to assist people with disabilities in the activities of normal living. The Americans with Disabilities Act (ADA) definition of service animals is “…any dog individually trained to do work or perform tasks for the benefit of an individual with a disability, including, but not limited to, guiding individuals with impaired vision, alerting individuals who are hearing impaired to intruders or sounds, providing minimal protection or rescue work, pulling a wheelchair or fetching dropped items.” If an animal meets this criteria, it is considered a service animal regardless of whether it has been licensed or certified by a state or local government or training program. Their service for the individual with a disability entitles them to access of public places and common areas. 16 NSU STUDENT HANDBOOK 2024-25
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