basis and documentation of the test, description of the exercise, the date, time and whether announced or unannounced is kept in the Office of the Dean of Students. DETERMINING THE CONTENTS OF THE EMERGENCY NOTIFICATION: The office responsible for issuing the emergency notification will, with the assistance of campus and local first responders, determine the content of the notification. Those issuing the notification will use the following guidelines when determining the contents of the emergency message. 1. The first message is intended to Alert the community or appropriate segment of the campus community of the dangerous condition and the actions they should take to safeguard their and their neighbor’s safety. Messages distributed in this stage of a rapidly unfolding critical incident will generally be short, precise, and directive. Examples include: “The campus is experiencing a major power outage affecting the following buildings: Brown, Red, White, and Yellow Halls. All occupants of these buildings should immediately evacuate.” “There is a chemical spill at Brown Hall. The chemical released is extremely hazardous if inhaled. Occupants of Brown Hall should immediately evacuate the building through the northeast exits. Follow the directions of fire personnel who are on scene.” 2. The second message is intended to Inform the community or appropriate segment of the campus community about additional details of the situation. This message is generally distributed once first responders have additional information about the dangerous situation. Examples include: “The power outage affecting Brown, Red, White, and Yellow Halls was caused by a cut power line. PSE&G are responding along with Facilities personnel to repair the damage. We expect the outage will last until 2:00 p.m. Refer to the University homepage for additional information.” 3. Finally, the third message is the Reassure notice that is generally distributed once the situation is nearly or completely resolved. The purpose of this message is to reassure the community that the University is working diligently to resolve the dangerous situation. It can also be used to provide additional information about the situation and where resources will be available. In those cases where there are no pre-determined template messages in the system, the individual issuing the alert will send develop the most succinct message to convey the appropriate message to the community. The goal is to ensure individuals are aware of the situation and that they know the steps to take to safeguard their personal and community safety. INITIATING THE EMERGENCY NOTIFICATION SYSTEM: First responders may become aware of a critical incident or other emergency situation that potentially affects the health and/or safety of the campus community. Once first responders Annual Security and Fire Safety Report 7
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