35 NSU STUDENT HANDBOOK 2023-24 3. The organization must submit two copies of its constitution to the Assistant Director of Student Involvement each time there is a change. 4. The organization must complete and file a registration form with the SORC of the Student Association every spring by April 1st (available in the Student Affairs Office, 222 NSU Student Center). 5. The organization must secure a faculty/staff advisor. 6. The Student Government Association must officially recognize the organization by a threefourths favorable vote. TRIP PERMISSION REQUESTS All student organizations and campus departments sponsoring off-campus student trips where NSU funds are expended must file a Student Trip Permission Request Form at least one (1) week prior to the anticipated trip. This form, found in the Public Folder under NSU/Travel, serves to inform the administration of activities in which student organizations participate and provides a basis to pay the insurance premium covering student travel. All out-of-state travel must be approved by the Vice President for Academic Affairs. For more information, please contact the Finance and Administration Office or the Purchasing Office. VIDEOS/MOVIES Students and student organizations who buy or rent movies may not, without specific authorization from the owner of the copyright, show them publicly. Under the definition of the Copyright Act, the purchaser or renter of video movies may not show that movie at any place that is “open to the public or at any place where a substantial number of persons outside a normal circle of a family and its social acquaintances is gathered.” Performance of video movies in such areas as lounges and commons is prohibited. If a campus organization wishes to show movies on campus, stop by the Assistant Director of Student Involvement and Leaderships office, room 222 of the Student Center, NSU Student Center, for more information. POSTING POLICY All types of notices – windshield flyers, posters, flyers, banners, signs, sidewalk chalking, window writing, or any other form of promotion of an activity on or off campus – must conform to the regulations noted below. All postings must be consistent with the mission, policies and procedures of Northern State University. 1. All posters, flyers, banners, signs, and other materials (notices) for posting or display must be authorized and individually stamped by the Office of Student Involvement and Leadership, regardless of the individual, office or group originating the posting and regardless of the subject matter. The only exception shall be postings appearing on specifically designated department/office bulletin boards. 2. All notices must be submitted to nsuactivities@northern.edu at least three (3) business days prior to an event or requested posting date and include the following information: 1. Event name 2. Event location 3. Date and time of event 4. Sponsoring group or individual